Originally posted as A/M - Finance, 7 November 2007 on Google Docs

In Attendance

• Tim
• Yens
• John
• Jessie
• Brittany

Minutes

Date Auction:

PHIs - Have volunteered to host dinner, auction themselves off, and hang fliers.
KAPPAs - Meeting pending

Questions -

• What will be our cap number for people being auctioned off?
• Can we invite professors to be auctioned off?
• Who should we invite?
• Location? Kimball, Maxey, Olin 130
• Brittany will book the location and dates
• Perhaps Thurs/Fri December 6th/7th
• Advertising?
• Ask people to volunteer themselves for auction after we determine date

Grants:

• Youth Venture Update: see emails
• Doublin Grant

Permanent Fundraising Event:

• Ask Event - a free breakfast/dinner where people are expected to give donations
• Getting us out into the community

In attendance:

• Tim Shadix
• Jens Lund Snee
• Brittany Smith

Tim:

• Jessie’s fundraising idea: People auction themselves as dates for an arranged catered dinner
• Tim’s modification: People give donations to be placed in a “blind date pool,” then are randomly assigned a date for the evening
• Plan is to possibly hand this one over to the Greeks as a fundraiser on our behalf
• We need to send out Thank Yous to buyers and donors from our auction. Joseph is making a template
• IMPORTANT: If you were the contact with a business that donated anything for the auction, make sure to give them a copy of our tax receipt as soon as possible if you have not already. The tax receipt was sent out most recently as an attachment in Yukta’s e-mail titled “Important Document.” [ed note: also available here]

Jens:

• Already made a Thank You for Reid staff, will deliver
• Only a couple items from the auction have not been picked up. They are all students Jens knows, so will contact within next couple days

Tasks:

• Sending thank you notes as soon as the template is available
• Everyone come to next week’s meeting with a couple ideas for fundraising events we can do
• We need a new team to take over selling advertising space. Anyone interested?
• Contact people in Greek organizations and clubs about doing fundraising events for us