Originally posted as A/M - Finance, 31 October 2007 on Google Docs

Agenda/Minutes

Date Auction

• Greek organization to team up with us
• Kendal= DG connection
• Jessie= Kappa connection
• Goal: Choose which group we are going to work with by next week

Alternative Gifts

• John: Work with community service center to develop gift program

Contingency/Travel Fund

• Presenting team for next Wednesday’s Finance Meeting: (For conference associated costs)
• John: Talk with Elliot to determine the best fund to request money from

Bob Carson

• Donation of $3,000

Raffle? (On the back burner)

Advertisement Gig

• Tim: Working with Daniel to get this project going!

In attendance:

• Tim Shadix
• Jens Lund Snee
• Brittany Smith

Tim:

• Jessie’s fundraising idea: People auction themselves as dates for an arranged catered dinner
• Tim’s modification: People give donations to be placed in a “blind date pool,” then are randomly assigned a date for the evening
• Plan is to possibly hand this one over to the Greeks as a fundraiser on our behalf
• We need to send out Thank Yous to buyers and donors from our auction. Joseph is making a template
• IMPORTANT: If you were the contact with a business that donated anything for the auction, make sure to give them a copy of our tax receipt as soon as possible if you have not already. The tax receipt was sent out most recently as an attachment in Yukta’s e-mail titled “Important Document.” [ed note: also available here]

Jens:

• Already made a Thank You for Reid staff, will deliver
• Only a couple items from the auction have not been picked up. They are all students Jens knows, so will contact within next couple days

Tasks:

• Sending thank you notes as soon as the template is available
• Everyone come to next week’s meeting with a couple ideas for fundraising events we can do
• We need a new team to take over selling advertising space. Anyone interested?
• Contact people in Greek organizations and clubs about doing fundraising events for us

Originally posted as A/M - Finance, 17 October 2007 on Google Docs

New WDA updates:

• Daniel to become Study Group facilitator
• Joseph donations: backpacking gear $500-700; $240 wine
• Tabling Saturday 11:30-1:30: Yukta, David, Jessie
• Tabling Sunday 9:00-11:00 am: Jens/Kelsie (to take money and give out items)

REMEMBER to write down Olin 130 on the fliers for Saturday’s event

Handing out fliers at other events:

• Art Exhibition 3 pm: Yukta
• Fridays at Four 4 pm: Jessie
• Parent Faculty Social 5 pm: Kelsie

Pre-auction todo list:

• Jo: Pick up cookies before 2:30—hand off both to the library desk for Yukta, chalking
• Yukta: Make auction information sheets, plates
• Tim: Make maps, pick up sub sandwich
• Jessie: Make descriptions/donation cards
• Everyone: Find leaves/dried flowers/pretty shrubbery for decorations

Friday Set Up 6:15 BRING ALL AUCTION ITEMS! Meet at RED couches

• Tables set up (Table cloths and decorations)
• Chairs set out
• All auction items arranged with appropriate descriptions/donation cards/maps
• Check sound/slide show

Clean Up 9:30: Be there!!!

Originally posted as A/M - Finance, 10 October 2007 on Google Docs

Agenda/Minutes

New fundraising to date:

• MTV youth venture $4000 (wasn’t this $1000? - Tim)
• Bob Carson $3000
• 2 other grants $500 each

Possible Alumni Donations?

New events:

• Bread by Matt Cameron
• 10 crochet hats by Lindsay Records
• Original art by Adrianna Piazza
• Whitman Cycling Team Jersey
• Several Peruvian garments/paintings
• Art from Sarah Hass/Sam Johnson (?)
• Joseph: contact Emma Wood
• Tim: Community Service House
• Kendall: DG

Advertising for these events:

• Tabling before the weekend: Jens
• KWCW/town radio stations: Kendall
• Posters (Whitman/Downtown) Tim/Jens
• Chalking: Joe

Advertising: (For WDA in general and the Community Forum)

• We have not as yet received the logo from Daniel.
• New slogan: “Creative ideas. Sustainable alternatives.”
• Fliers/Posters/Mail box stuffers: Yens + Tim
• Table Toppers: Aakanksha
• Create recycled bottles with WDA messages for dining halls: Kendall + Jessie
• Pio/UB: Daniel

Community Forum

• Matt: Date/Location: Olin 130, October 4th

Kendall: Ad space in sports/drama/event programs (contact: Dave Holden)

• Daniel’s idea: levels of partnerships (Ocean/River/Pond)
• Sell half, quarter, business card spaces for advertisements which would go into programs
• Try to get them ready for events on parents weekend

Global Awareness House Talk (contact: Leor Maizel, Global House RA)

• Professor Raechelle Mascarenhas, guest speaker
• Projected date: First week in October (Not Monday)
• Optional donations

Brittany: Letter to Businesses for Donations

• Needs to be catered more towards businesses/restaurants/churches
• letter for the donation of raffle items/ad insert: Brittany
• letter asking for monetary donation
• letter to clubs

Jessie: Taste of Walla Walla Update

• Contact: Danielle Swan
• Mail Box stuffers for advertising
• Raffle?

Jessie: Denver Water and WDA

• Contact: Chips Barry and Donna Pacetti
• Jens: letter to Aurora Water

Daniel: WDA in Whitman magazine/website

• Contact: Lana Brown/Communications Dept.

New Ideas/Projects

• Churches: solicit community members to donate/come to an event
• Joseph: find list of old donors
• Door-to-door donation gathering with visual flier
• Micro-fundraiser: someone who’s job would be to meet with several clubs each week to create small-scale fundraising events
• Oprah!
• General letter we send out to corporations