Originally posted as A/M - Finance, 31 October 2007 on Google Docs

Agenda/Minutes

Date Auction

• Greek organization to team up with us
• Kendal= DG connection
• Jessie= Kappa connection
• Goal: Choose which group we are going to work with by next week

Alternative Gifts

• John: Work with community service center to develop gift program

Contingency/Travel Fund

• Presenting team for next Wednesday’s Finance Meeting: (For conference associated costs)
• John: Talk with Elliot to determine the best fund to request money from

Bob Carson

• Donation of $3,000

Raffle? (On the back burner)

Advertisement Gig

• Tim: Working with Daniel to get this project going!

In attendance:

• Tim Shadix
• Jens Lund Snee
• Brittany Smith

Tim:

• Jessie’s fundraising idea: People auction themselves as dates for an arranged catered dinner
• Tim’s modification: People give donations to be placed in a “blind date pool,” then are randomly assigned a date for the evening
• Plan is to possibly hand this one over to the Greeks as a fundraiser on our behalf
• We need to send out Thank Yous to buyers and donors from our auction. Joseph is making a template
• IMPORTANT: If you were the contact with a business that donated anything for the auction, make sure to give them a copy of our tax receipt as soon as possible if you have not already. The tax receipt was sent out most recently as an attachment in Yukta’s e-mail titled “Important Document.” [ed note: also available here]

Jens:

• Already made a Thank You for Reid staff, will deliver
• Only a couple items from the auction have not been picked up. They are all students Jens knows, so will contact within next couple days

Tasks:

• Sending thank you notes as soon as the template is available
• Everyone come to next week’s meeting with a couple ideas for fundraising events we can do
• We need a new team to take over selling advertising space. Anyone interested?
• Contact people in Greek organizations and clubs about doing fundraising events for us

From an article published yesterday:

Whitman Direct Action embodies all that Whitman promises to foster: creativity, leadership, intellectual vitality, service and global awareness.

and

WDA is unparalleled by any established Whitman program in that it is run entirely by students and it merges study abroad concepts with community service ones.

Congratulations! Let’s continue spreading the word!

Originally posted as A/M - Finance, 17 October 2007 on Google Docs

New WDA updates:

• Daniel to become Study Group facilitator
• Joseph donations: backpacking gear $500-700; $240 wine
• Tabling Saturday 11:30-1:30: Yukta, David, Jessie
• Tabling Sunday 9:00-11:00 am: Jens/Kelsie (to take money and give out items)

REMEMBER to write down Olin 130 on the fliers for Saturday’s event

Handing out fliers at other events:

• Art Exhibition 3 pm: Yukta
• Fridays at Four 4 pm: Jessie
• Parent Faculty Social 5 pm: Kelsie

Pre-auction todo list:

• Jo: Pick up cookies before 2:30—hand off both to the library desk for Yukta, chalking
• Yukta: Make auction information sheets, plates
• Tim: Make maps, pick up sub sandwich
• Jessie: Make descriptions/donation cards
• Everyone: Find leaves/dried flowers/pretty shrubbery for decorations

Friday Set Up 6:15 BRING ALL AUCTION ITEMS! Meet at RED couches

• Tables set up (Table cloths and decorations)
• Chairs set out
• All auction items arranged with appropriate descriptions/donation cards/maps
• Check sound/slide show

Clean Up 9:30: Be there!!!

Utilizing the power of the internets, Whitman Direct Action is now pushing all of its content to you, the consumer, through RSS feeds and (sometimes) daily emails. Check out our subscribe page to learn more, or sign up for one of our feeds or emails!

Also launched today:

• An informational page for our current project
• A skeleton page for the open-source aspect of WDA (Don’t worry, more information is coming soon!)